Time: 9:00 am - 5:00 pm
Location: : University of the Fraser Valley
The University of the Fraser Valley is pleased to host a Canada West one day NAACO Regional Meeting
NAACO Regional meetings are a one-day event that is open to all those who plan academic ceremonies for a post-secondary institution, regardless of their affiliation with NAACO. The day will include presentations, roundtable discussions, and offer opportunities for networking. A light breakfast and lunch will be served. This will be a great opportunity to visit with other convocation/commencement professionals, ask questions and learn about best practices at other institutions.
DATE: Thursday, Dec 7
LOCATION: University of the Fraser Valley, Conference Centre, F Building, Abbotsford Campus, 33844 King Road, Abbotsford BC V2S 7M8
REGISTRATION FEE: Registration is $50 for NAACO members.
Non-NAACO members: If your institution is not a member of NAACO, you are still welcome to join us for this regional meeting at a cost of $75 per person. Please go to www.naaco.org and follow the instructions to register. If you decide to join NAACO after the meeting the conference fee can be applied to the membership fee.
|8:45 am||Registration and coffee
Bring your Convocation materials to share
Whiteboard to suggest hot topics for open discussion after lunch
|9:15||Welcome by UFV host & NAACO representatives
|9:45||Session 1 – Indigenizing our Convocation Ceremony
UFV strives to be a place of learning that recognizes, respects and Includes indigenous ways of knowing. Our Fraser Valley campus locations are in the traditional territory of the Stó:lō People. UFV will share how indigenizing the University has shaped our convocation protocol and ceremony.
Peter Geller Vice Provost, Associate VP Academic UFV and Betsy Terpsma, Special Events Manager UFV
|11:00||Session 2 – Preparing for Emergencies
Preparing for emergencies can easily get set aside during the event planning process but developing procedures is essential for successful crowd management. Do you and your staff/volunteers know their roles? Together we will explore contingency plans to begin or enhance emergency preparedness.
Emily Marrs, Commencement Supervisor, Western Washington University
|12:00 pm||Lunch Break
Walk to Abbotsford Centre (UFV’s Convocation venue) adjacent to UFV’s Abbotsford campus. UFV will treat you like a “Team Convocation” member for lunch, a tour and review of staging Convocation in a sports arena.
UFV Convocation Team and reps from Abbotsford Centre
|1:30||Session 3 – Hot topics
Using whiteboard hot topic suggestions for Q & A
Facilitated by Dave Pinton, Director of Communications, UFV
|2:45||Session 4 – How to Host the Royals on your Campus and Survive!
The Duke and Duchess of Cambridge visited the University of British Columbia’s Okanagan campus as part of their 2016 Royal Tour of Canada. This presentation will cover how UBCO developed the program, managed protocol matters and planned the logistical elements of this complex but rewarding once-in-a-lifetime event.
Alanna Vernon, Associate Director Ceremonies and Events, UBC Okanagan
|3:30||Open for further discussion of hot topics|
|4:00||Closing remarks followed by
Networking with local wine tasting and artisan cheese
TRAVEL AND ACCOMODATION:
Sandman Hotel Group is the official hotel of the UFV Alumni Association, offering discounted rates to visitors booking rooms at the Abbotsford locations.Call 1-800-SANDMAN or book online using promo code “UFV” when making your booking! Any issues with the promo code contact the Abbotsford sales manager Kamna Suri firstname.lastname@example.org
Abbotsford YXX airport provides daily flights from Vancouver Island or WestJet destinations (UFV will arrange rides for anyone travelling to and from YXX).
Driving directions to UFV
Driving to Abbotsford campus there is easy access from Highway #1 at Marshall Road. Abbotsford campus map – please park in Lot 10 (adjacent to F Building). The registration desk will have parking passes.
If you have any questions or would like to propose to deliver a presentation, please don’t hesitate to contact:
Betsy Terpsma, Special Events Manager@ email@example.com or 604 302-6120.
Join the conversation on Twitter using #NAACOMeetings
Event Location : University of the Fraser Valley
UFV hosts NAACO Regional MeetingDate(s): Thursday, December 7
Time: 9:00 am - 5:00 pm